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chieftech says...

Following along the lines of my own post and also Mike Gotta's comment, SAP's Nenshad Bardoliwalla makes some great points here about placing enterprise social computing in the context of organisational processes, which might already be supported by a transactional system. From this he concludes:

my advice to both the zealots and naysayers of Enterprise 2.0 would be to take an existing, legitimate pain point, like offer creation, or product development, or customer service, and start by benchmarking your current metrics. If an Enterprise 2.0 tool can move those metrics in the right direction in a provable way, you will have real, hard ROI. If the tool doesn't contribute to moving those process metrics in the way you hoped, then you might have a problem with your executive sponsor.

However, I think this is one approach, but not the only approach.

Moving from theory to actual implementation, we have to be careful about deploying social computing tools in a way that constrains them to a single process. This has implications for users, but might also be affected by assumptions about the systems and actors invol ved in that process.

I also think for some people that this approach still won't be acceptable, as it points to demonstrating value after the fact. We may also still have trouble arguing the causal relationship between social software and improvements to the process in absolute hard undeniable fact (although not impossible, it will require rigour). Considering that challenge from a cost-benefit point of view, this is where the emergent properties of social computing kicks in - like water, provide the tools and let the users work out the optimal level for themselves.

The other thing I think this misses out on is the use of social software in the enterprise to change the transactional process into something that is inherently leaner. I agree with Bardoliwalla on the point that we don't want to replace transactional systems, but on the other hand we can't assume that the transactional system reflects the optimal process (either the process mapping has created an inefficient model or a social computing solution would manage some requirements more effectively). In some circumstances the cost and risk of implementing a formal transactional system are so high that some processes are never systematised anyway.

Finally, not every kind of organisational activity is a process. Some of it is loose and messy - decision making, planning, innovation, etc.

Hat tip to my colleagues at Headshift for this one.

Filed under: workforce collaboration

chieftech says...

Well, who would have guessed this would have come out of Novell?

I think Pulse actually makes Wave a lot more interesting, if they can interoperate as well as Novell claims.

Hopefully we'll see more Pulses and Waves coming down the line too.

Filed under: workforce collaboration

chieftech says...

Last week I was talking to someone about enterprise wiki adoption. I ended up sketching a rough diagram like this so we could talk about the need to design (in an active, participatory sense) social computing environments that provide enough information scaffolding so that users can be productive at the beginning but that also allow emergent, socially negotiated information structures and usage patterns to develop over time.

The problem I've experienced in the last decade or so with traditionally organised information systems is that they have typically been based on a planned information architecture model. That is, someone comes up with a master plan for the intranet navigation scheme or the document management system file plan. In the beginning this all works really well - faced with a new system, people like the certainty of knowing what goes where (particularly if they are moving from one system to another). But over time the effectiveness of this structure begins to degrade - new people arrive, organisational functions change, people start to take short cuts, unforeseen requirements arise, etc etc. What often happens is that organisations either get lost in the beginning by trying to design the perfect structure so it will never change or fall into a cycle of periodic efforts to review and update this structure.

This is great for people that like to run card sorting exercises, but not much fun for the people that just want to get on and use the systems on a daily basis. Besides, they know that each review will require them to learn a brand new structure or even worse, force them to migrate their data yet again. These heavily planned structures also have a tendency to support the lowest common denominator, but of course as people learn to navigate an information architecture they will want to use short cuts to get to the places or manage the things they are working on most frequently.

However, a purely user generated information architecture is not the answer either because these take time and nurturing in the early stages before they gather enough momentum to become efficient. Without out the right support, this approach can fail before it even gets started because the lack of structure becomes a barrier for some users. In fact, where this support is provided what we find is that someone or a small group of users create that structure for other people to use - however, the danger is that this proactive group may not actually reflect the broader needs of all users. Providing users with even a bare bones information framework that is only partially right can even help with  the overall design process, because most people don't like to start with a blank page.

What is much better is a hybrid approach that provides enough structure as a foundational information architecture layer but also allows a user negotiated information architecture to appear. This allows you to maintain productivity by 'jumping' from a reliance on the planned architecture to the negotiated structure, once it becomes sustainable. This foundational information architecture should:

  • Create a familiar environment;
  • Accommodate the full scope of the organisational business systems or processes it is designed to support; and
  • Provide just enough detail so that people can begin working in it immediately, but without blocking future evolution.

This idea is relevant not just to wikis, but any kind of enterprise information system that is subject to information architecture decay. However, its one reason why I encourage people to customise wikis, rather than simply implement them out of the box with the hope that if they build it, someone will come. Just bear in mind, this requires a design approach that is participatory otherwise the jump may become too wide when it becomes time to cross.



Filed under: workforce collaboration

chieftech says...

Because of projects and Government 2.0 events etc, I haven't had a lot of time in recent weeks to just catch up with people... so I thought I'd do something about it!

If you're around in Sydney tomorrow (Friday) I have some time free first thing in the morning and would love to catch up with any like minded people to chat about Enterprise 2.0, Knowledge Management, Intranets and (to use Headshift's new Social Business Design related phrase) Workforce Collaboration. Social media on the Web is great and all, but one of my passions is getting social computing into the enterprise is my passion :-)

I have some experiences with enterprise social computing, wikis, private social networking tools and SharePoint from the last 6 months or so that I'd love to share over some caffeine.

Send me an email, use a carrier pigeon, Twitter me or just call me on 0414 233711 etc if you're interested. I'm thinking about 9am, but can meet earlier if people prefer.

Depending on who's interested, I'll pick a good location somewhere in the CBD somewhere (or take a suggestion).

PS I'm not sure I'll be walking all the way to work tomorrow, but maybe from the station to where ever we meet! :-)

UPDATE: Unfortunately a meeting has come up so I can't make a early start, but if you are in the Surry Hills area at about 11am let me know as I have about a hour spare to chat about all things enterprise social computing flavoured.

Filed under: workforce collaboration