Efficiency Tip: Work on tasks that require similar workflow and thought processes during the same chunk of time. I call this “doing like with like.” It looks like this:
· Returning all phone calls in 1 – 2 sessions
· Reading and responding to emails in pre-designated blocks of time
· Meeting with your direct reports on the same day
· Opening the snail mail in one sitting
· Filing papers for 10 minutes at a time
· Conducting weekly planning in one chunk
· Running errands all at once
· Making sales calls during a block of time
IT’S ALL ABOUT FLOW….Doing Like with Like helps you get into a state of flow
· Working in “flow” state helps you work faster
· Your brain won’t have to switch back and forth (creating inefficiencies due to constant mental shifts)
· Helps maintain laser focus
· Increases follow through (you might actually stay focused through to completion!)
….AND STRUCTURE…Doing Like with Like creates structure
· And boundaries (start here, finish here)
· Structure will help keep you on track even if you are the impulsive type
· This process easily lends itself to creating routines
· Helps set limits (you won’t O.D. on checking Facebook or Twitter)
….AND MANAGES ENERGY CONSUMPTION
· Work at your own energy level
· Save energy-zapping tasks for a block of time that best suits your energy thermostat
· Doing Like with Like allows you to work on tasks together that don’t require you to be sharp at an appropriate time
· Working Like with Like FEELS less chaotic which creates more energy
....BONUS!
· Doing Like with Like decreases stress~ Flitting back and forth and not getting things done is stressful!
· Batching work creates efficiency that nets you more free time for FUN! And isn’t that what we are here to do?
The above photo is by jurvetson and licensed through Creative Commons.
